Agile Agenda

A flexible way to manage the agenda for an in-person workshop.
Contributed by

Matt Takane

Tim Beattie

Edited by
Published May 15, 2017
Collection
3

What Is Agile Agenda?

The Agile Agenda is a simple yet effective way to manage the agenda for an in-person workshop using sticky notes and a whiteboard. The basic idea is to draw a days calendar on a whiteboard, then split it into two or more tracks. After that, write agenda items on sticky notes (with owners!) and then place them on the whiteboard in the correct time slot. Review your agenda in the morning, and then come back to it throughout the day, updating it as needed. It should look something like this:

Embedded Content

Why Do Agile Agenda?

  • Sessions like event storming or user story mapping don't neatly fit into time boxes. Therefore you need to manage dynamically your agenda.

  • Whiteboards and sticky notes are easier to change than digital agendas which might need some formatting or even have access issues.

  • It works as an Information Radiator throughout the workshop, making it a logical area to gather the team to review the agenda as well as do time checks. Compare this to an agenda captured in a slide deck, which doesn't naturally lead to a team huddle.

How to do Agile Agenda?

Draw a day's calendar on a whiteboard, then split it into two or more tracks. After that, write agenda items on sticky notes (with owners!) and then place them on the whiteboard in the correct time slot. Review your agenda in the morning, and then come back to it throughout the day, updating it as needed.

Facilitation Materials Needed

  • Whiteboard that can hold sticky notes

  • Whiteboard markers

  • Sticky notes (preferably a wide variety)

Look at Agile Agenda

Links we love

Check out these great links which can help you dive a little deeper into running the Agile Agenda practice with your team, customers or stakeholders.

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