A Stakeholder RACI Map is a diagram that helps to show the roles and responsibilities of the people involved with a project or initiative. The word "RACI" is an acronym for four types of stakeholder involvement:

• R (Responsible) – Responsible for performing the activity for their execution. (Core Team)
• A (Accountable) – The person with the final say and the decision maker. 
• C (Consulted) – A stakeholder who needs to be consulted prior to decisions or actions. (Support Team)
• I (Informed) – People who need to be informed of progress and results.

This mapping also makes it obvious who is doing what. It prevents confusion and enhances collaboration in the project.

Making a Stakeholder RACI Map is important to keep the project on track and running smoothly. Its main advantages are:

• Removing ambiguity – It clearly shows who is accountable for doing what.
• Better communication – Enables people to communicate, so everyone knows how involved they are.
• Enhancing efficiency – Minimizes conflicts and redundancies by establishing well-defined roles.
• Enabling governance – Facilitates decision-making through effective dispensation of authority.
• Facilitating involvement – Involves people in a clear plan, making them take part effectively.

To create a Stakeholder RACI Map, follow these steps:

Facilitation Materials Needed

Before starting, gather facilitation material as needed:

• Templates can be paper-based, whiteboard, or computer-based software like Miro, MURAL, Trello, and Excel.
• Stakeholders and project activities list.
• Markers or sticky notes to mark RACI categories.
• Video conferencing software, if working remotely (Zoom, MS Teams, Google Meet, etc.).

Preparation

• Identify key people – List all the groups connected with the project.
• Define key activities – Describe the most important tasks and decisions that must be defined.
• Choose a documentation tool – It may be a spreadsheet, an online board, or even hard copy.
• Invite stakeholders – Ensure all interested individuals are aware of the process and its importance.

Execution

• Construct the Matrix – Create a table with stakeholders as the title and activities as column one.
• Assign roles – For each activity, identify who will be Responsible, Accountable, Consulted, and Informed.
• Review with the team – Review the map with key individuals to make sure duties are understood.
• Adjust and refine – As required, amend overlaps or gaps.

Tips for Remote Working

If the facilitation is done online, keep the following in mind:

• Use collaborative tools – Tools like Miro and MURAL allow for concurrent visualization and editing.
• Break facilitation into steps – Split the workshop into smaller sections to keep everybody engaged.
• Establish interaction rules – Teach the participants how to communicate and give feedback in the session.

Document decisions or record the meeting – Helps in having a clear record of tasks and justifications. The Stakeholder RACI Map assists in making us better at managing people on a project. It ensures everyone is aware of what they need to do on the project. Utilizing this structured approach, implementing this map can significantly increase team efficiency and success!