Metrics Based Process Mapping

Map your process in detail and collect key baseline metrics
Contributed by

Prakriti Koller

Matt Takane

Published August 03, 2020

What Is Metrics Based Process Mapping?

  • A detailed process mapping practice that captures process steps, responsible actors, and key time and quality metrics
  • Metrics-Based Process Mapping (MBPM) is a third generation lean process improvement techniques, optimizable for an extended organizational transformation effort.

Why Do Metrics Based Process Mapping?

  • MBPM can be used to view the detailed, micro picture and make tactical improvements with frontline workers
  • Looking at the process from specific metric perspective allows you to measure important aspect of it
  • The process mapping itself can help to see how many handovers are needed and give you idea which steps can be optimized from hand over point of view
  • Having the old measurement and the new one you can easily compare them and draw conclusions
  • Those all metrics with numbers can help you in discussions when you need numbers to argue

How to do Metrics Based Process Mapping?

Facilitation Materials Needed

Some teams prefer whiteboards, but the most common approach uses paper and PostIts

  • Drawing paper roll
  • Different colored wide format sticky notes like the 4x6 sticky notes4
  • Markers for the Post-Its
  • Charcoal pencil and eraser to draw lines between Post-Its
  • Chalk line can be useful, but not required

Metrics-Based Process Mapping should be used to map out specific process steps for an agreed upon process. Through facilitation, work together to define each process step, aligned to responsible actors. For each step, estimate the following metrics:

  • Process time - the time it takes to actually perform the work
  • Lead time - the elapsed time from the work is made available to when it is completed and passed onto the next step
  • % Complete & Accurate - % time downstream customer can perform the task without having to correct, to add, or to clarify the incoming work

Mapping the process together builds shared understanding around the process and adds visibility into the pain points and bottlenecks. These observations can help the team identify potential improvements.

How does it fit?

MBPM documents a current state map, and then designs a future state map for subsequent implementation(s).

  • The current state map is typically done in the Why area of the Discovery of the Open Practice Library.
  • The future state map is typically done as part of the Outcomes area of the Discovery of the Open Practice Library.

MBPM can be paired with Value Stream Mapping. Used together, a MBPM visually details an implementation-level segment of the strategy-level value stream map. One or more Metrics-Based Process Maps may align to segments within the higher-level map.

Look at Metrics Based Process Mapping

Links we love

Discuss with the Community

Open Practice Library Logo
Open Practice Library

powered by

Open Innovation Labs Logo
Connect with our Community:
Except where noted, content on this site is licensed under a Creative Commons Attribution 4.0 International license.